HR Graduate (Gauteng)

Reference Number
SM-225
Description

Job Summary:

To provide administrative support and analytics for reporting and analysis in the HR field.

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Key Responsibilities and Deliverables:

 

Provide analytics for effective HR reporting

  • Prepare daily, weekly and monthly reports timeously
  • Receive and consolidate information
  • Collate data into report format that is meaningful and accurate
  • Constantly seek ways to improve information and to ensure accuracy, effectiveness and timeliness
  • Present information to various stakeholders when necessary
  • Prepare ad hoc reports when necessary
  • Align HR Technology Platform to reporting format
  • Highlight trends and risks from various reports

 

General office administration

  • Ensure a user-friendly filing system that is updated timeously
  • Prepare reports and correspondence
  • Action and distribute minutes
  • General office administration functions
  • Ensure that all documents are prepared and couriered timeously
  • Prepare presentations
  • Ensure that all orders are generated
  • Generate and update all expenses for Group HR
  • Process any invoices
  • Order stationery for HR Department
  • Ensure that all IT/ system failures/ HR office equipment is maintained
  • Standardise all reporting templates in consultation with the team
  • Handle all Credit Card and Expense claims

 

Provide personal assistance to the CHRO

  • Coordinate meetings effectively
  • Manage diary
  • Organize Team meetings
  • Organize relevant Project meetings
  • Screen calls
  • Organize Conference calls
  • Organize travel arrangements for key HR personnel and CHRO

 

Manage HR projects and reporting compliance

  • Plan and execute projects effectively
  • Monitor, control and feedback on projects effectively
  • Effective HR conference coordination
  • Effective collation of executive HR and ad hoc reports
  • Ensure appropriate communication is provided to ensure reporting deadlines are met

 

Financial controls

  • Adherence to budget - deviation to be highlighted immediately to the CHRO
  • Ensure accurate forecasting
  • Preparation for yearly budget setting according to timelines set

Effective teamwork and self-management

  • Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained
  • Demonstrate consistent application of internal procedures
  • Plan and prioritise, demonstrating abilities to manage competing demands
  • Demonstrate ability to anticipate and manage change
  • Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs
  • Manage own career development by staying abreast of any technical and industry changes
Requirements

Human Resources Degree or Diploma

Work Level
Student/Graduate
Type
Contract
Salary
Market Related
Duration
Short Term
EE Position
No
Location
Gauteng