At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work.  

Job Summary: 

Our Culture team is looking for a passionate People Coordinator to support the Culture Team with initiatives across the culture capability including employee engagement, experience,  administration, reporting, project/change management and other related support initiatives as required. 

Key Responsibilities and Deliverables

Culture Projects

• Collaborate with key stakeholders on assigned portfolio focuses.

•  Support the culture team to ensure the development, design, and delivery of culture initiatives in a proactive, quality orientated and timely manner. 

• Assist in research of best practice relating to culture related topics relevant to Smollan

• Project manage outsourced work with suppliers such as survey providers, designers, suppliers, printers, and other agencies

• Assist in employee listening and capturing of themes 

• Facilitate project administration

• Drive and proactively own assigned culture processes

Project Support 

• Contribute to the creation of the annual key project strategies for the Culture capability by mapping out required tasks for strategy implementation 

• Create and manage a content calendar and schedule deadlines

• Ensure stakeholder satisfaction with the proposed calendar

• Track team meetings and oversee the administration of culture project tracker

• Manage key Culture projects, coordinate with cross-discipline team members, ensure that all parties are on track with project requirements, budgets, deadlines, and schedules

• Support project administration, finance coordination and set up and maintenance of Google groups

Data Analysis and Reporting

• Where applicable, provide data analysis and reporting in partnership with the People Systems & Solutions Team

• Support the reporting process across the capability including Exit Surveys, Engagement Survey, Values Survey etc., including individual Level reporting

• Maintain reporting results repository 

• Collaborate with relevant stakeholders in the planning, implementation, and evaluation of surveys

• Analyse relevant data and compare results to established objectives to assure the effectiveness of culture programmes and expenditure 

Stakeholder Engagement

• Establish and maintain relationships with key stakeholders

• Work closely with relevant stakeholders in the formulation of plans and activities to support project implementation

• Effectively manage escalation of project tasks to internal stakeholders and/or external third-party suppliers